Receiving & Inventory Support

Taguig City, Philippines

Full Time

Entry Level

The Receiving & Inventory Support role is responsible for ensuring accurate verification, documentation, and system receipt of all inbound shipments. This position plays a critical role in maintaining inventory accuracy by reviewing shipment documentation, processing receiving transactions in NetSuite, and managing discrepancies related to overages, shortages, or damages. The ideal candidate has experience with NetSuite and inbound logistics, including ocean container receiving and coordination with freight forwarders or customs brokers.

Key Responsibilities:

Shipment Verification & Documentation Review

Verify all inbound shipments against supporting documentation, including packing lists, commercial or payment invoices, carton counts, total shipment value, and detailed item/SKU and quantity information.
Confirm shipment accuracy prior to system receipt to ensure physical inventory matches documentation.
Ensure all required documents are complete, accurate, and properly uploaded and attached in NetSuite for recordkeeping and audit purposes.
NetSuite Data Entry & Confirmation
Accurately enter, review, and confirm all required receiving data in NetSuite, including but not limited to:
Landed cost details
Vendor bill creation and verification
Receiving location (Arcadia – Main, Arcadia – E-Commerce, Arcadia –Drop Ship, NJ – Main)
Receiving bin location
Quantity received per item/SKU
Carrier and/or vendor information
Detailed receiving notes documenting any special handling fees or charges

Discrepancy Handling (Overages, Shortages, Damages)

Identify, document, and track receiving discrepancies, including overages, shortages, damaged goods, or incorrect items.
Receive quantities in NetSuite based on warehouse confirmation (e.g., container receiving paperwork) to ensure system quantities accurately reflect physical inventory.
For damaged quantities, receive items under the designated damaged receiving section in NetSuite in accordance with company procedures.
Communicate discrepancies promptly to relevant departments, including warehouse operations, inventory control, and accounting, to support timely resolution.

Purchase Order (PO) Receiving Transactions

Perform receiving transactions against Purchase Orders using NetSuite Item Receipts (e.g., Misaine or similar processes).
Ensure all receipts are processed accurately and in a timely manner to support proper inventory levels and financial reporting.

Qualifications & Experience

Prior experience using NetSuite, particularly Item Receipts, inventory receiving, and vendor bills (preferred).
Experience with inbound logistics, including ocean container receiving,import/export processes, and international shipments.
Familiarity with working alongside customs brokers, freight forwarders, and carrier companies.
Strong attention to detail with the ability to reconcile physical inventory against documentation.
Experience handling inventory discrepancies and coordinating cross-functionally to resolve issues.

Skills & Competencies

High level of accuracy and attention to detail
Strong organizational and documentation skills
Ability to manage multiple shipments and priorities simultaneously
Clear and professional communication skills
Comfortable working with deadlines and time-sensitive receiving transactions

Preferred Candidate Profile

Background in inventory control, supply chain, logistics, or warehouse operations
Experience supporting U.S.-based warehouses or distribution centers
Comfortable working in a fast-paced, process-driven environment
Location Philippines (remote support role)

Tools & Systems

NetSuite ERP
Microsoft Excel / Google Sheets
Email and internal communication tools

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Receiving & Inventory Support

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